---
esco_uri: http://data.europa.eu/esco/skill/f17f94f1-88cb-4815-873a-2a9639f10729
esco_label: "draft project documentation"
relation: essential
onet_soc: 13-1082.00
source: model-knowledge
confidence: high
qa_count: 0
generator: gemma3:27b (prompt-designed and spot-checked by Claude)
generated: 2026-07-10
---

# draft project documentation — Project Manager

As a Project Manager, 'drafting project documentation' isn’t just *writing* – it’s proactively shaping the communication backbone of your project. Daily, this means translating high-level goals into actionable plans: building out detailed Work Breakdown Structures (WBS) in tools like MS Project or Jira, crafting realistic schedules with dependencies, and defining clear deliverables. You'll be constantly updating a living document suite – risk registers, issue logs, communication plans, stakeholder analyses – ensuring everyone understands their roles and the project’s status. It's about anticipating questions *before* they arise and having documented answers ready.

Typical tasks include authoring the Project Charter to formally kick things off (defining scope, objectives, stakeholders), creating a comprehensive Project Management Plan outlining how you'll execute, monitor & control everything, and regularly producing progress reports for steering committees. Don’t underestimate the power of visual documentation – Gantt charts, RACI matrices, burn-down charts – these often convey information far more effectively than text alone. Tools beyond scheduling software include collaborative document platforms (SharePoint, Google Workspace) and potentially specialized reporting tools.

A common pitfall is getting bogged down in overly detailed documentation that no one reads. Good documentation isn’t about volume; it's about *utility*. Another mistake? Letting documents become stale – they need consistent updating to reflect reality. A key skill is tailoring the level of detail to your audience: executives want summaries, team members need specifics.  Also, remember version control! Losing track of changes can lead to confusion and errors.

What does 'good' look like? Documentation that’s clear, concise, accessible, and actively used by the project team and stakeholders. It proactively mitigates risk by clearly defining scope and expectations. It facilitates informed decision-making. And ultimately, it provides a traceable audit trail of the project – crucial for lessons learned and future improvements.

## Weitere Anreicherung

Stage-2 source for future practitioner grounding: CORE / DOAB (open-access HR & organisational research).
