# Tasks & work activities — conveyance clerk

Source: O*NET 30.3, occupation 23-2093.00 (Title Examiners, Abstractors, and Searchers).

## Task statements

- **[Core]** Prepare lists of all legal instruments applying to a specific piece of land and the buildings on it.
- **[Core]** Examine documentation such as mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify factors such as properties' legal descriptions, ownership, or restrictions.
- **[Core]** Read search requests to ascertain types of title evidence required and to obtain descriptions of properties and names of involved parties.
- **[Core]** Copy or summarize recorded documents, such as mortgages, trust deeds, and contracts, that affect property titles.
- **[Core]** Examine individual titles to determine if restrictions, such as delinquent taxes, will affect titles and limit property use.
- **[Core]** Prepare reports describing any title encumbrances encountered during searching activities and outlining actions needed to clear titles.
- **[Core]** Verify accuracy and completeness of land-related documents accepted for registration, preparing rejection notices when documents are not acceptable.
- **[Core]** Confer with realtors, lending institution personnel, buyers, sellers, contractors, surveyors, and courthouse personnel to exchange title-related information or to resolve problems.
- **[Core]** Enter into record-keeping systems appropriate data needed to create new title records or to update existing ones.
- **[Core]** Obtain maps or drawings delineating properties from company title plants, county surveyors, or assessors' offices.
- **[Core]** Retrieve and examine real estate closing files for accuracy and to ensure that information included is recorded and executed according to regulations.
- **[Supplemental]** Direct activities of workers who search records and examine titles, assigning, scheduling, and evaluating work, and providing technical guidance as necessary.
- **[Supplemental]** Prepare and issue title commitments and title insurance policies, based on information compiled from title searches.
- **[Supplemental]** Summarize pertinent legal or insurance details, or sections of statutes or case law from reference books for use in examinations or as proofs or ready reference.
- **[Supplemental]** Determine whether land-related documents can be registered under the relevant legislation, such as the Land Titles Act.
- **[Supplemental]** Assess fees related to registration of property-related documents.

## Detailed work activities

- Collect evidence for legal proceedings.
- Compile data or documentation.
- Confer with court staff to clarify information.
- Coordinate legal schedules or activities.
- Enter information into databases or software programs.
- Estimate costs of products, services, or materials.
- Evaluate applicable laws and regulations to determine impact on organizational activities.
- Evaluate information related to legal matters in public or personal records.
- Meet with individuals involved in legal processes to provide information and clarify issues.
- Obtain property information.
- Prepare legal documents.
- Read documents to gather technical information.
- Research relevant legal materials to aid decision making.
- Review documents or materials for compliance with policies or regulations.
- Search files, databases or reference materials to obtain needed information.
- Update computer database information.