# Tasks & work activities — court administrative officer

Source: O*NET 30.3, occupation 43-4031.00 (Court, Municipal, and License Clerks).

## Task statements

- **[Core]** Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
- **[Core]** Verify the authenticity of documents, such as foreign identification or immigration documents.
- **[Core]** Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
- **[Core]** Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
- **[Core]** Issue public notification of all official activities or meetings.
- **[Core]** Record and maintain all vital and fiscal records and accounts.
- **[Core]** Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
- **[Core]** Prepare meeting agendas or packets of related information.
- **[Core]** Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
- **[Core]** Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
- **[Core]** Code information on license applications for entry into computers.
- **[Core]** Record case dispositions, court orders, or arrangements made for payment of court fees.
- **[Core]** Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
- **[Core]** Perform record checks on past or current licensees, as required by investigations.
- **[Core]** Prepare documents recording the outcomes of court proceedings.
- **[Core]** Examine legal documents submitted to courts for adherence to laws or court procedures.
- **[Core]** Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
- **[Core]** Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
- **[Core]** Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
- **[Core]** Coordinate or maintain office tracking systems for correspondence or follow-up actions.
- **[Core]** Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
- **[Core]** Train other workers or coordinate their work, as necessary.
- **[Core]** Instruct parties about timing of court appearances.
- **[Core]** Research information in the municipal archives upon request of public officials or private citizens.
- **[Core]** Perform contract administration duties, assisting with bid openings or the awarding of contracts.
- **[Supplemental]** Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
- **[Supplemental]** Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
- **[nan]** Issue various permits and licenses, such as marriage, fishing, hunting, and dog licenses, and collect appropriate fees.
- **[nan]** Plan or direct the maintenance, filing, safekeeping, or computerization of all municipal documents.
- **[nan]** Prepare dockets or calendars of cases to be called.

## Detailed work activities

- Analyze financial information.
- Answer telephones to direct calls or provide information.
- Code data or other information.
- Collect deposits, payments or fees.
- Communicate with government agencies.
- Coordinate legal schedules or activities.
- Coordinate operational activities.
- Distribute materials to employees or customers.
- Examine documents to verify adherence to requirements.
- Explain regulations, policies, or procedures.
- Interview employees, customers, or others to collect information.
- Issue certificates or licenses.
- Issue documentation or identification to customers or employees.
- Maintain financial or account records.
- Maintain office equipment in proper operating condition.
- Manage clerical or administrative activities.
- Perform administrative or clerical tasks.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Prepare informational or reference materials.
- Prepare legal documents.
- Proofread documents, records, or other files to ensure accuracy.
- Provide information to the general public.
- Record information about legal matters.
- Record information from meetings or other formal proceedings.
- Schedule appointments.
- Search files, databases or reference materials to obtain needed information.
- Train personnel.
- Verify accuracy of financial or transactional data.