# Tasks & work activities — data entry clerk

Source: O*NET 30.3, occupation 43-9022.00 (Word Processors and Typists).

## Task statements

- **[Core]** Check completed work for spelling, grammar, punctuation, and format.
- **[Core]** Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
- **[Core]** Gather, register, and arrange the material to be typed, following instructions.
- **[Core]** Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.
- **[Core]** File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
- **[Core]** Print and make copies of work.
- **[Core]** Keep records of work performed.
- **[Core]** Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
- **[Core]** Collate pages of reports and other documents.
- **[Core]** Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
- **[Core]** Reformat documents, moving paragraphs or columns.
- **[Core]** Search for specific sets of stored, typed characters to make changes.
- **[Core]** Adjust settings for format, page layout, line spacing, and other style requirements.
- **[Core]** Address envelopes or prepare envelope labels, using typewriter or computer.
- **[Core]** Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
- **[Core]** Transmit work electronically to other locations.
- **[Core]** Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
- **[Supplemental]** Manage schedules and set dates, times, and locations for meetings and appointments.
- **[Supplemental]** Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.

## Detailed work activities

- Answer telephones to direct calls or provide information.
- Calculate financial data.
- Compile data or documentation.
- Distribute incoming mail.
- Enter information into databases or software programs.
- Format digital documents, data, or images.
- Maintain office equipment in proper operating condition.
- Maintain operational records.
- Operate computers or computerized equipment.
- Operate office equipment.
- Prepare research or technical reports.
- Proofread documents, records, or other files to ensure accuracy.
- Schedule appointments.
- Search files, databases or reference materials to obtain needed information.
- Sort mail.
- Store records or related materials.
- Type documents.
- Verify accuracy of financial or transactional data.