# Tasks & work activities — file clerk

Source: O*NET 30.3, occupation 43-4071.00 (File Clerks).

## Task statements

- **[Core]** Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
- **[Core]** Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- **[Core]** Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
- **[Core]** Add new material to file records or create new records as necessary.
- **[Core]** Gather materials to be filed from departments or employees.
- **[Core]** Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- **[Core]** Scan or read incoming materials to determine how and where they should be classified or filed.
- **[Core]** Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- **[Core]** Assign and record or stamp identification numbers or codes to index materials for filing.
- **[Core]** Answer questions about records or files.
- **[Core]** Modify or improve filing systems or implement new filing systems.
- **[Core]** Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
- **[Supplemental]** Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
- **[Supplemental]** Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
- **[Supplemental]** Track materials removed from files to ensure that borrowed files are returned.
- **[Supplemental]** Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
- **[Supplemental]** Operate mechanized files that rotate to bring needed records to a particular location.
- **[Supplemental]** Design forms related to filing systems.
- **[Supplemental]** Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.

## Detailed work activities

- Attach identification information to products, items or containers.
- Compile data or documentation.
- Develop data analysis or data management procedures.
- Enter information into databases or software programs.
- Examine documents to verify adherence to requirements.
- File documents or records.
- Maintain inventory records.
- Operate office equipment.
- Provide information to coworkers.
- Read materials to determine needed actions.
- Search files, databases or reference materials to obtain needed information.
- Sort mail.
- Store items.
- Store records or related materials.
- Track goods or materials.
- Type documents.
- Verify accuracy of financial or transactional data.