# Market evidence report — secretary

Source: **48 real job ads** (JSearch API, countries: us 48), extracted into the MSSQL evidence store; as of 2026-07-19.
This report contains extracted, aggregated facts only — no ad text is
reproduced (copyright / platform terms).

## Seniority distribution

| Seniority | Ads | Share |
|---|---|---|
| mid | 28 | 58 % |
| junior | 15 | 31 % |
| n/a | 4 | 8 % |
| senior | 1 | 2 % |

## Tools — full market ranking

| # | Item | Ads | Share |
|---|---|---|---|
| 1 | Microsoft Office | 12 | 25 % |
| 2 | Microsoft Word | 11 | 23 % |
| 3 | Microsoft Excel | 10 | 21 % |
| 4 | Microsoft Outlook | 8 | 17 % |
| 5 | Microsoft PowerPoint | 7 | 15 % |
| 6 | Microsoft Teams | 4 | 8 % |
| 7 | Defense Travel System (DTS) | 3 | 6 % |
| 8 | Zoom | 3 | 6 % |

## Hard skills — full market ranking

| # | Item | Ads | Share |
|---|---|---|---|
| 1 | data entry | 14 | 29 % |
| 2 | report preparation | 10 | 21 % |
| 3 | administrative support | 9 | 19 % |
| 4 | record keeping | 6 | 12 % |
| 5 | research | 6 | 12 % |
| 6 | calendar management | 5 | 10 % |
| 7 | document preparation | 5 | 10 % |
| 8 | office administration | 5 | 10 % |
| 9 | scheduling | 5 | 10 % |
| 10 | data analysis | 4 | 8 % |
| 11 | event coordination | 4 | 8 % |
| 12 | record maintenance | 4 | 8 % |
| 13 | record management | 4 | 8 % |
| 14 | statistical reporting | 4 | 8 % |
| 15 | budgeting | 3 | 6 % |
| 16 | correspondence preparation | 3 | 6 % |
| 17 | customer service | 3 | 6 % |
| 18 | filing | 3 | 6 % |
| 19 | financial reporting | 3 | 6 % |
| 20 | meeting scheduling | 3 | 6 % |
| 21 | patient data management | 3 | 6 % |
| 22 | task management | 3 | 6 % |

## Methods — full market ranking

| # | Item | Ads | Share |
|---|---|---|---|

## Responsibilities — full market ranking

| # | Item | Ads | Share |
|---|---|---|---|
| 1 | meeting scheduling | 4 | 8 % |
| 2 | calendar management | 3 | 6 % |
| 3 | conference call arrangement | 3 | 6 % |
| 4 | correspondence preparation | 3 | 6 % |
| 5 | report distribution | 3 | 6 % |
| 6 | supply ordering | 3 | 6 % |
| 7 | travel arrangement | 3 | 6 % |
| 8 | visitor reception | 3 | 6 % |

## Regional breakdown

> **Corpus note:** 48 relevant ads in total — below the 100-ad target for a fully reliable ranking. Percentages above should be read as indicative.

### US (us)

48 ads.

**Top hard skills:**

- data entry — 29 % (14 ads)
- report preparation — 21 % (10 ads)
- administrative support — 19 % (9 ads)
- record keeping — 12 % (6 ads)
- research — 12 % (6 ads)
- calendar management — 10 % (5 ads)
- document preparation — 10 % (5 ads)
- office administration — 10 % (5 ads)
- scheduling — 10 % (5 ads)
- data analysis — 8 % (4 ads)

**Top tools:**

- Microsoft Office — 25 % (12 ads)
- Microsoft Word — 23 % (11 ads)
- Microsoft Excel — 21 % (10 ads)
- Microsoft Outlook — 17 % (8 ads)
- Microsoft PowerPoint — 15 % (7 ads)
- Microsoft Teams — 8 % (4 ads)
- Defense Travel System (DTS) — 6 % (3 ads)
- Zoom — 6 % (3 ads)
- Microsoft SharePoint — 4 % (2 ads)
- Video Tele Conferences — 4 % (2 ads)

**Seniority:** mid 58 % · junior 31 % · n/a 8 % · senior 2 %

### UK (gb)

**Insufficient evidence** — 0 ads (minimum for a regional ranking: 30). No ranking is reported for this region.

### EU/DACH (de, at, ch, nl)

**Insufficient evidence** — 0 ads (minimum for a regional ranking: 30). No ranking is reported for this region.


## Job title variants in the market

| Title | Ads |
|---|---|
| Administrative Assistant | 5 |
| Unit Secretary | 2 |
| Admin Support | 1 |
| Administrative Assistant – Badging | 1 |
| ADMINISTRATIVE ASSISTANT (FULL TIME) | 1 |
| Administrative Assistant- Engineering | 1 |
| Administrative Assistant II | 1 |
| Administrative Assistant III | 1 |
| Administrative Assistant, Earth for Life | 1 |
| Administrative Assistant/Receptionist | 1 |
| Administrative Secretary III - Catonsville Center For Alternative Studies (1.0/12 month) | 1 |
| Administrative/Operations Assistant - $55K-$65K - DC | 1 |
| City Council District 14 Community Aide/Administrative Assistant | 1 |
| Confidential Secretary cum Administrative Assistant | 1 |
| Executive Administrative Assistant | 1 |
| Executive Secretary | 1 |
| Executive Secretary (5439) | 1 |
| Financial Secretary - School Support | 1 |
| Front Office Secretary | 1 |
| FY27: Main Office School Secretary II (7:00 am - 3:30 pm), Northwood HS, 8hrs/10mons, Ad Closes 7... | 1 |
| FY27: School Administrative Secretary, Watkins Mill ES, 8hrs/12mos, Ad closes 7/24/26 | 1 |
| Junior Executive Secretary /Executive Admin Assistant | 1 |
| Legal Administrative Assistant | 1 |
| Office Assistant-Recess Duty | 1 |
| Office Manager & Executive Assistant | 1 |

Methodology: entities extracted per ad ({hard_skills, tools, methods, responsibilities, seniority}), normalized, counted as DISTINCT ads per entity; report threshold ≥ 3 ads. Headline sections in skills.md/tools.md use the stricter ≥ 20 % threshold.