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skillfactor-pipeline/skills/event-assistant/SKILL.md

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name, description
name description
event-assistant Occupational skill for the role 'event assistant' (also: events assistant, event coordinator, conference and event coordinator, special event assistant, conference and event assistant). Use when the user asks for typical event assistant work such as: Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.; Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.; Confer with staff at a chosen event site to coordinate details.

Event Assistant

Event assistant implement and follow plans detailed by event managers and planners. They specialise in a part of the planning either the coordination of the catering, transportation, or the facilities.

Core workflow

  1. Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  2. Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  3. Confer with staff at a chosen event site to coordinate details.
  4. Review event bills for accuracy and approve payment.
  5. Plan and develop programs, agendas, budgets, and services according to customer requirements.
  6. Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  7. Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  8. Inspect event facilities to ensure that they conform to customer requirements.

How to use this skill

  • Read references/profile.md for the occupation profile and scope.
  • Consult references/tasks.md for the full task and activity inventory.
  • Check references/skills.md for essential vs. optional competences.
  • Check references/tools.md for the software commonly used in this role.

Key competences (essential)

  • arrange special events
  • confer with event staff
  • coordinate catering
  • maintain event records
  • manage event structure installation
  • meet deadlines
  • monitor event activities
  • negotiate contracts with event providers
  • obtain event permits
  • organise event participants' registration
  • organise on-site amenities
  • process commissioned instructions
  • promote event
  • review event bills
  • select event providers

Hot technologies

  • Microsoft Access
  • Adobe InDesign
  • Microsoft Outlook
  • ESRI ArcGIS software
  • Adobe Creative Cloud software
  • Adobe Photoshop
  • Trimble SketchUp Pro
  • Microsoft Office software
  • Microsoft PowerPoint
  • Microsoft Project

Sources: ESCO v1.2.1 (http://data.europa.eu/esco/occupation/84931290-ad27-45ad-b611-9556c5facbdb), ONET 30.3 (13-1121.00). See manifest.json for licensing/attribution.*