3.1 KiB
3.1 KiB
name, description
| name | description |
|---|---|
| file-clerk | Occupational skill for the role 'file clerk' (also: filing office helper, documentation specialist, record filing clerk, file keeper, digitalisation assistant, archive clerk). Use when the user asks for typical file clerk work such as: Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.; Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.; Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users. |
File Clerk
File clerks are in charge of maintaining records of a company and managing forms and information. They organise and retrieve documents when necessary and ensure an efficient working system.
Core workflow
- Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
- Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
- Add new material to file records or create new records as necessary.
- Gather materials to be filed from departments or employees.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
How to use this skill
- Read references/profile.md for the occupation profile and scope.
- Consult references/tasks.md for the full task and activity inventory.
- Check references/skills.md for essential vs. optional competences.
- Check references/tools.md for the software commonly used in this role.
- See references/ai-skills.md — matched external AI agent skills (per-source attribution).
Key competences (essential)
- digitization
- ensure information transparency
- ensure proper document management
- facilitate access to information
- file documents
- fill out forms
- information confidentiality
- keep task records
- organise business documents
- perform clerical duties
- perform records management
- respect data protection principles
- use office systems
Hot technologies
- Intuit QuickBooks
- Microsoft Access
- Adobe Acrobat
- Microsoft SharePoint
- Microsoft Outlook
- Microsoft Office software
- Microsoft Windows
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Word
Sources: ESCO v1.2.1 (http://data.europa.eu/esco/occupation/9ab0f0db-1128-4050-becd-b09db5eabdaa), ONET 30.3 (43-4071.00). See manifest.json for licensing/attribution.*