3.2 KiB
3.2 KiB
name, description
| name | description |
|---|---|
| secretary | Occupational skill for the role 'secretary' (also: administrative assistant, office receptionist, personal assistant, corporate secretary, office administrative assistant, executive secretary). Use when the user asks for typical secretary work such as: Prepare and distribute invoices to bill clients or pay account expenses.; Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.; Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. |
Secretary
Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases.
Core workflow
- Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Organize and maintain law libraries, documents, and case files.
- Assist attorneys in collecting information such as employment, medical, and other records.
How to use this skill
- Read references/profile.md for the occupation profile and scope.
- Consult references/tasks.md for the full task and activity inventory.
- Check references/skills.md for essential vs. optional competences.
- Check references/tools.md for the software commonly used in this role.
- See references/ai-skills.md — matched external AI agent skills (per-source attribution).
Key competences (essential)
- administer appointments
- communicate by telephone
- communicate schedules to the people concerned
- company policies
- disseminate internal communications
- disseminate messages to people
- draft corporate emails
- file documents
- fill out forms
- handle mail
- keep task records
- maintain internal communication systems
- manage digital documents
- manage personnel agenda
- monitor staff absences
Hot technologies
- Intuit QuickBooks
- Microsoft Access
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Office software
- Microsoft PowerPoint
- Microsoft Visio
- Microsoft Excel
- Microsoft Word
Hot technologies
Top tools from 48 gated job ads (see references/market.md, as of 2026-07-19):
- Microsoft Office — 25 %
- Microsoft Word — 23 %
- Microsoft Excel — 21 %
- Microsoft Outlook — 17 %
- Microsoft PowerPoint — 15 %
- Microsoft Teams — 8 %
- Defense Travel System (DTS) — 6 %
- Zoom — 6 %
Sources: ESCO v1.2.1 (http://data.europa.eu/esco/occupation/5ac377d2-e1d0-4911-a299-b4ef2782a0ba), ONET 30.3 (43-6012.00). See manifest.json for licensing/attribution.*