court-administrative-officer/references/tasks.md

Tasks & work activities — court administrative officer

Source: O*NET 30.3, occupation 43-4031.00 (Court, Municipal, and License Clerks).

Task statements

• [Core] Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
• [Core] Verify the authenticity of documents, such as foreign identification or immigration documents.
• [Core] Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• [Core] Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
• [Core] Issue public notification of all official activities or meetings.
• [Core] Record and maintain all vital and fiscal records and accounts.
• [Core] Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
• [Core] Prepare meeting agendas or packets of related information.
• [Core] Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
• [Core] Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
• [Core] Code information on license applications for entry into computers.
• [Core] Record case dispositions, court orders, or arrangements made for payment of court fees.
• [Core] Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
• [Core] Perform record checks on past or current licensees, as required by investigations.
• [Core] Prepare documents recording the outcomes of court proceedings.
• [Core] Examine legal documents submitted to courts for adherence to laws or court procedures.
• [Core] Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• [Core] Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• [Core] Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• [Core] Coordinate or maintain office tracking systems for correspondence or follow-up actions.
• [Core] Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
• [Core] Train other workers or coordinate their work, as necessary.
• [Core] Instruct parties about timing of court appearances.
• [Core] Research information in the municipal archives upon request of public officials or private citizens.
• [Core] Perform contract administration duties, assisting with bid openings or the awarding of contracts.
• [Supplemental] Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
• [Supplemental] Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
• [nan] Issue various permits and licenses, such as marriage, fishing, hunting, and dog licenses, and collect appropriate fees.
• [nan] Plan or direct the maintenance, filing, safekeeping, or computerization of all municipal documents.
• [nan] Prepare dockets or calendars of cases to be called.

Detailed work activities

• Analyze financial information.
• Answer telephones to direct calls or provide information.
• Code data or other information.
• Collect deposits, payments or fees.
• Communicate with government agencies.
• Coordinate legal schedules or activities.
• Coordinate operational activities.
• Distribute materials to employees or customers.
• Examine documents to verify adherence to requirements.
• Explain regulations, policies, or procedures.
• Interview employees, customers, or others to collect information.
• Issue certificates or licenses.
• Issue documentation or identification to customers or employees.
• Maintain financial or account records.
• Maintain office equipment in proper operating condition.
• Manage clerical or administrative activities.
• Perform administrative or clerical tasks.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Prepare informational or reference materials.
• Prepare legal documents.
• Proofread documents, records, or other files to ensure accuracy.
• Provide information to the general public.
• Record information about legal matters.
• Record information from meetings or other formal proceedings.
• Schedule appointments.
• Search files, databases or reference materials to obtain needed information.
• Train personnel.
• Verify accuracy of financial or transactional data.