46 lines
3.1 KiB
Markdown
46 lines
3.1 KiB
Markdown
# Tasks & work activities — file clerk
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Source: O*NET 30.3, occupation 43-4071.00 (File Clerks).
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## Task statements
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- **[Core]** Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
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- **[Core]** Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
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- **[Core]** Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
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- **[Core]** Add new material to file records or create new records as necessary.
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- **[Core]** Gather materials to be filed from departments or employees.
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- **[Core]** Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
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- **[Core]** Scan or read incoming materials to determine how and where they should be classified or filed.
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- **[Core]** Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
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- **[Core]** Assign and record or stamp identification numbers or codes to index materials for filing.
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- **[Core]** Answer questions about records or files.
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- **[Core]** Modify or improve filing systems or implement new filing systems.
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- **[Core]** Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
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- **[Supplemental]** Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
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- **[Supplemental]** Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
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- **[Supplemental]** Track materials removed from files to ensure that borrowed files are returned.
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- **[Supplemental]** Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
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- **[Supplemental]** Operate mechanized files that rotate to bring needed records to a particular location.
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- **[Supplemental]** Design forms related to filing systems.
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- **[Supplemental]** Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
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## Detailed work activities
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- Attach identification information to products, items or containers.
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- Compile data or documentation.
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- Develop data analysis or data management procedures.
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- Enter information into databases or software programs.
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- Examine documents to verify adherence to requirements.
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- File documents or records.
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- Maintain inventory records.
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- Operate office equipment.
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- Provide information to coworkers.
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- Read materials to determine needed actions.
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- Search files, databases or reference materials to obtain needed information.
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- Sort mail.
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- Store items.
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- Store records or related materials.
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- Track goods or materials.
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- Type documents.
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- Verify accuracy of financial or transactional data.
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