data-entry-clerk/references/tasks.md

Tasks & work activities — data entry clerk

Source: O*NET 30.3, occupation 43-9022.00 (Word Processors and Typists).

Task statements

• [Core] Check completed work for spelling, grammar, punctuation, and format.
• [Core] Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
• [Core] Gather, register, and arrange the material to be typed, following instructions.
• [Core] Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.
• [Core] File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
• [Core] Print and make copies of work.
• [Core] Keep records of work performed.
• [Core] Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
• [Core] Collate pages of reports and other documents.
• [Core] Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• [Core] Reformat documents, moving paragraphs or columns.
• [Core] Search for specific sets of stored, typed characters to make changes.
• [Core] Adjust settings for format, page layout, line spacing, and other style requirements.
• [Core] Address envelopes or prepare envelope labels, using typewriter or computer.
• [Core] Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
• [Core] Transmit work electronically to other locations.
• [Core] Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
• [Supplemental] Manage schedules and set dates, times, and locations for meetings and appointments.
• [Supplemental] Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.

Detailed work activities

• Answer telephones to direct calls or provide information.
• Calculate financial data.
• Compile data or documentation.
• Distribute incoming mail.
• Enter information into databases or software programs.
• Format digital documents, data, or images.
• Maintain office equipment in proper operating condition.
• Maintain operational records.
• Operate computers or computerized equipment.
• Operate office equipment.
• Prepare research or technical reports.
• Proofread documents, records, or other files to ensure accuracy.
• Schedule appointments.
• Search files, databases or reference materials to obtain needed information.
• Sort mail.
• Store records or related materials.
• Type documents.
• Verify accuracy of financial or transactional data.