150 lines
4.9 KiB
Markdown
150 lines
4.9 KiB
Markdown
# Market evidence report — secretary
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Source: **48 real job ads** (JSearch API, countries: us 48), extracted into the MSSQL evidence store; as of 2026-07-19.
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This report contains extracted, aggregated facts only — no ad text is
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reproduced (copyright / platform terms).
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## Seniority distribution
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| Seniority | Ads | Share |
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|---|---|---|
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| mid | 28 | 58 % |
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| junior | 15 | 31 % |
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| n/a | 4 | 8 % |
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| senior | 1 | 2 % |
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## Tools — full market ranking
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| # | Item | Ads | Share |
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|---|---|---|---|
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| 1 | Microsoft Office | 12 | 25 % |
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| 2 | Microsoft Word | 11 | 23 % |
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| 3 | Microsoft Excel | 10 | 21 % |
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| 4 | Microsoft Outlook | 8 | 17 % |
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| 5 | Microsoft PowerPoint | 7 | 15 % |
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| 6 | Microsoft Teams | 4 | 8 % |
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| 7 | Defense Travel System (DTS) | 3 | 6 % |
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| 8 | Zoom | 3 | 6 % |
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## Hard skills — full market ranking
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| # | Item | Ads | Share |
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|---|---|---|---|
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| 1 | data entry | 14 | 29 % |
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| 2 | report preparation | 10 | 21 % |
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| 3 | administrative support | 9 | 19 % |
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| 4 | record keeping | 6 | 12 % |
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| 5 | research | 6 | 12 % |
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| 6 | calendar management | 5 | 10 % |
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| 7 | document preparation | 5 | 10 % |
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| 8 | office administration | 5 | 10 % |
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| 9 | scheduling | 5 | 10 % |
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| 10 | data analysis | 4 | 8 % |
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| 11 | event coordination | 4 | 8 % |
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| 12 | record maintenance | 4 | 8 % |
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| 13 | record management | 4 | 8 % |
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| 14 | statistical reporting | 4 | 8 % |
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| 15 | budgeting | 3 | 6 % |
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| 16 | correspondence preparation | 3 | 6 % |
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| 17 | customer service | 3 | 6 % |
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| 18 | filing | 3 | 6 % |
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| 19 | financial reporting | 3 | 6 % |
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| 20 | meeting scheduling | 3 | 6 % |
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| 21 | patient data management | 3 | 6 % |
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| 22 | task management | 3 | 6 % |
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## Methods — full market ranking
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| # | Item | Ads | Share |
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|---|---|---|---|
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## Responsibilities — full market ranking
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| # | Item | Ads | Share |
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|---|---|---|---|
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| 1 | meeting scheduling | 4 | 8 % |
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| 2 | calendar management | 3 | 6 % |
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| 3 | conference call arrangement | 3 | 6 % |
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| 4 | correspondence preparation | 3 | 6 % |
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| 5 | report distribution | 3 | 6 % |
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| 6 | supply ordering | 3 | 6 % |
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| 7 | travel arrangement | 3 | 6 % |
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| 8 | visitor reception | 3 | 6 % |
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## Regional breakdown
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> **Corpus note:** 48 relevant ads in total — below the 100-ad target for a fully reliable ranking. Percentages above should be read as indicative.
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### US (us)
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48 ads.
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**Top hard skills:**
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- data entry — 29 % (14 ads)
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- report preparation — 21 % (10 ads)
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- administrative support — 19 % (9 ads)
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- record keeping — 12 % (6 ads)
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- research — 12 % (6 ads)
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- calendar management — 10 % (5 ads)
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- document preparation — 10 % (5 ads)
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- office administration — 10 % (5 ads)
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- scheduling — 10 % (5 ads)
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- data analysis — 8 % (4 ads)
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**Top tools:**
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- Microsoft Office — 25 % (12 ads)
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- Microsoft Word — 23 % (11 ads)
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- Microsoft Excel — 21 % (10 ads)
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- Microsoft Outlook — 17 % (8 ads)
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- Microsoft PowerPoint — 15 % (7 ads)
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- Microsoft Teams — 8 % (4 ads)
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- Defense Travel System (DTS) — 6 % (3 ads)
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- Zoom — 6 % (3 ads)
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- Microsoft SharePoint — 4 % (2 ads)
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- Video Tele Conferences — 4 % (2 ads)
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**Seniority:** mid 58 % · junior 31 % · n/a 8 % · senior 2 %
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### UK (gb)
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**Insufficient evidence** — 0 ads (minimum for a regional ranking: 30). No ranking is reported for this region.
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### EU/DACH (de, at, ch, nl)
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**Insufficient evidence** — 0 ads (minimum for a regional ranking: 30). No ranking is reported for this region.
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## Job title variants in the market
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| Title | Ads |
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|---|---|
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| Administrative Assistant | 5 |
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| Unit Secretary | 2 |
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| Admin Support | 1 |
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| Administrative Assistant – Badging | 1 |
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| ADMINISTRATIVE ASSISTANT (FULL TIME) | 1 |
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| Administrative Assistant- Engineering | 1 |
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| Administrative Assistant II | 1 |
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| Administrative Assistant III | 1 |
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| Administrative Assistant, Earth for Life | 1 |
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| Administrative Assistant/Receptionist | 1 |
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| Administrative Secretary III - Catonsville Center For Alternative Studies (1.0/12 month) | 1 |
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| Administrative/Operations Assistant - $55K-$65K - DC | 1 |
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| City Council District 14 Community Aide/Administrative Assistant | 1 |
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| Confidential Secretary cum Administrative Assistant | 1 |
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| Executive Administrative Assistant | 1 |
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| Executive Secretary | 1 |
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| Executive Secretary (5439) | 1 |
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| Financial Secretary - School Support | 1 |
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| Front Office Secretary | 1 |
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| FY27: Main Office School Secretary II (7:00 am - 3:30 pm), Northwood HS, 8hrs/10mons, Ad Closes 7... | 1 |
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| FY27: School Administrative Secretary, Watkins Mill ES, 8hrs/12mos, Ad closes 7/24/26 | 1 |
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| Junior Executive Secretary /Executive Admin Assistant | 1 |
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| Legal Administrative Assistant | 1 |
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| Office Assistant-Recess Duty | 1 |
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| Office Manager & Executive Assistant | 1 |
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Methodology: entities extracted per ad ({hard_skills, tools, methods, responsibilities, seniority}), normalized, counted as DISTINCT ads per entity; report threshold ≥ 3 ads. Headline sections in skills.md/tools.md use the stricter ≥ 20 % threshold.
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